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November 2016 County Council Minutes

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County Council Minutes
Tuesday, November 8, 2016

Adult/4-H Volunteer Attendance Youth Attendance
Glenda Hutchins BJ Hutchins
Jeana Wilson Calleigh Wilson
Kim Hunter David Winemiller
Mandie Rose Logan Engle (<11)
Karen Wise Austin Wise
Carla Arrowood Alex Arrowood
Angie Cook Luke Arrowood
Blaise Gourley Spencer Cook
Lily Rose Gourley  Ethan Cook
Noah Crawford
 Zech Crawford

BJ Hutchins called the meeting to order at 6:15 p.m.

Austin Wise led the group in pledges.

Andrew Pledger gave an inspirational thought for the meeting.

Minutes were given by Spencer Cook from the March 2016 meeting.

Blaise Gourley gave the treasurer’s report (email for a copy of the report).

We then moved onto unfinished business.

We discussed our ideas and plans for the Community Service project. Ideas and plans were talked about until Spencer Cook moved that we did the Hope 2 Others (View to learn more.) (H2O) bags to hand out to the homeless and Austin Wise seconded. Motion passed. We then discussed a budget and items for the packet project. The bags cost about $3 each to produce. Austin Wise moved to set the budget for the project at $150 (~50 bags) and Ethan Cook seconded. The motion passed. Once the budget was decided upon, we discussed items for the packets. The items we decided on were: socks, snacks, water, granola bars, tuna/crackers, mints, fruit roll-ups, tissues, and hand wipes.

Blaise Gourley then moved that we refer H2O to a committee appointed by the President with the power to spend the allocated money on the project to be implemented at our January meeting. Evan Crews seconded. Motion passed.

H2O Packet Committee Members:
Austin Wise Co-chair
BJ Hutchins Co-Chair
Blaise Gourley
Ethan Cook
Spencer Cook
Zech Crawford

We then transitioned into New Business.

We started our new business by taking nominations for District Offices.

Spencer Cook nominated Zech Crawford for District Secretary and he accepted. BJ Hutchins was nominated for District Vice-President and he accepted. Mrs. April will help them complete the necessary paperwork.

Achievement Night, February 21st

LilyRose Gourley moved to change the date for 4-H Achievement Night from February 14 (2nd Tuesday in February which is Valentine’s Day) to the 21st of Feb, Zech Crawford seconded. Motion passed. After some discussion, Spencer Cook then moved to have a red, white and blue patriotic-themed achievement night for President’s Day and to play Jeopardy and Noah Crawford seconded. Motion passed. Blaise Gourley moved to invite the State 4-H president and County Commissioners be invited to the event and David Winemiller seconded. Motion passed. The decoration committee will be Kierstyn Smith, Spencer Cook, Zech Crawford and Noah Crawford Chair. The food committee will be Blaise Gourley, Austin Wise, Spencer Cook and Evan Crews (and Ms. Kim Hunter).

After discussing Achievement Night, we talked about possibly doing Nutrition Fair in 2017. Blaise Gourley moved that we set the date for the Nutrition Fair to March 14th (2nd Tuesday in March). The office will need help with this since it falls during the 4-H Plant Sale and the Clover Classic 4-H Livestock Show that Forsyth County hosts. Mrs. April begged everyone to PLEASE enter their recipes as accurately as possible so that they don’t require many edits before creating the recipe book. As secretary, Spencer Cook volunteered to work on the recipe book.

After the Nutrition Fair discussion, we talked about the Plant Sale. Spencer Cook made a motion to have the Plant Sale on March 31st (one day only) and Ethan Cook Seconded. We will keep the plant sale selection and prices basically the same as 2015 (2016 was different because we had the sale earlier). The NEST 4-H Club will help with set-up and pulling orders.

We discussed the 4-H Scholarship Dollars Policy. It appears that the reason some youth aren’t attending district and state-wide events is so that they can use their scholarship dollars to pay for large ticket items like laptops and cameras. Scholarship dollars MAY be used to support 4-H project work (ie cameras for photography projects and computers to do project books) BUT we want to encourage youth to participate in things like 4-H camp, Teen Retreat and Teen Congress too. It was decided that no changes would be made to the policy but Mrs. April did encourage everyone to attend these district events. If you have participated in lots of competitive events, but still don’t have enough scholarship dollars to attend the more expensive events, please let her know and she will work with you. However, if you only do a 4-H presentation and nothing else, then you need to plan to work harder next year.

Mrs. April discussed a fundraising opportunity that she had been emailed about where we advertise and encourage people to eat at Mayberry, Hwy 55, or Jason’s Deli on a specific night and we get 10-15% of the profits from that night. It was decided to pursue eating at Hwy 55 on Monday the 28th or Tuesday the 29th and to share it on social media, with parent’s friends and co-workers, etc. (After the meeting, Mrs. April looked into deeper and she did NOT like the terms of the contract. It came across as a membership that they could charge you fees to be a part of (and change the fees as they liked) so she made the executive decision NOT to pursue this without consulting with a lawyer and a lot of work for less than $100 profit.)

We discussed dates for 4-H for the next few months (see below).

Spencer Cook moved to adjourn the meeting and Ethan Cook seconded. Meeting was adjourned at 8:12 P.M.

Upcoming Dates

Nov 14-17   FYI: Extension Staff at Annual Conference in Raleigh

Nov 19-20   State 4-H Council Conference

Nov 22        FYI: Forsyth Staff Development Day

Nov 24        Happy Thanksgiving! We are thankful for each of you!

Nov 25        Office Closed

Dec 10        Forsyth 4-H Volunteer Training

Dec 23        FYI: Office Closing at Noon

Dec 26/27   Office Closed

Jan 7           North Central 4-H Winterfest, 4-H’ers Ages 11-18, TBD

Jan 10         4-H Project Records Due; County Council Meeting

Jan 17         4-H Portfolios Due

Jan 17         4-H Achievement Forms Due

March 14   4-H Nutrition Fair (Recipes due 2 weeks+ in advance)

March 25-26 North Central District 4-H Teen Retreat, TBD

April 18? (11 is Spring Break, but the 18 is the Tuesday AFTER Easter) 4-H Talent Show?

May 9? County 4-H Presentations

June 23       North Central 4-H District Activity Day

June 25-30  4-H Camp at Betsy-Jeff Penn 4-H Center